ERP + CRM for Industrial Distributors
Every quote to every factory, plant and contractor is tracked from the first inquiry to the last payment. Find any part across brands in seconds, ship complete orders, and chase every overdue payment on time.
Part Number Search
Any code, any brand, in seconds
Versioned Quotes
Today’s price, every time
Scan Dispatch
Right item, first time
Built for distributors who supply industry. If you stock thousands of parts across several brands, supply factories and contractors against purchase orders, and carry a credit book, QERP.CRM, KnowBuild's Business Operating System, will become the basis for you to manage and grow your business.
View Offers · Photo-based offerYour Company Pvt Ltd
Industrial Supplies · MRO · Spares
OFFER
OF/2026/0861 · 04 Oct 2026 · V2
To: Purchase Manager, Jai Bharat Steel Rolling Mills, LudhianaMaintenance spares for Q3
Prices as per current price lists of 04 Oct 2026 · Delivery: ex-stock, balance in 10 days · Payment: 45 days · Offer validity: 7 days
Rupees Four Lakh Fifty-Three Thousand Three Hundred Thirty-Seven Only
Photo-based offer format · product images are representative · illustrative data
What KnowBuild does for your business
You keep plants running. KnowBuild runs the business behind it.
Every order means parts to find, stock to check, back-orders to track and payments to collect. Here is how KnowBuild handles each one.
PQVSearch: 2" ball valve
3 brands• Found in 2 seconds
Find any part in seconds
Search by part number, name or code and see every brand’s price, discount and stock in one line.
DELIVERY ORDERDO/2026/0791 · Jai Bharat Steel
Part 1 of 2• Back-order: 4 cylinders due 14 Oct
Back-orders never get missed
Send what is in stock now. KnowBuild tracks what is still to go against every PO.
PAYMENTSAccount Receivables
Overdue• Reminder sent to salesperson
Collect before you supply more
See every customer’s dues and credit limit before you confirm the next order.
Real challenges. We understand.
Common challenges for industrial distributors
Thousands of parts, customer-specific prices and multi-brand orders make it easy for sales, stores and accounts to fall out of sync.
Part number chaos
A plant sends 40 line items. Finding price and stock takes half a day.
Each customer pays a different price
Regular plants have their own agreed rates, and no one remembers which.
Half the PO has gone
No one remembers what is still owed, and the plant calls on the day a machine stops.
One part is always missing
Maintenance kits are packed from loose stock, and no one knows how many complete sets you can supply.
Where industrial distributors can make more money
Eight ways KnowBuild grows your revenue and protects your margin
Each one comes from industrial distributors. Under each is what KnowBuild does about it, and the screen where it happens.
You can be a bigger company. You only need to systemise.
Knowbuild gives you an enterprise-grade system at SME prices.
Sound familiar? Most industrial distributors we meet recognise at least three of these. Book a 30-minute walkthrough
Three kinds of industrial distributors
What you sell decides where KnowBuild pays back first
Find, quote and ship fast
Thousands of part numbers
Bearings, belts, chains and couplings mean thousands of part numbers across brands. The win is finding parts and quoting in minutes, and buying before the fast sizes run out.
- Search any part number across brands in seconds.
- Previous order rates shown before quoting a regular customer.
- Stock Breach and Purchase Alert for every part.
- Every item scanned against the order before dispatch.
Who this is for
Distributors of bearings, housings, belts, chains and couplings. See our page for bearing distributors.
One order, one record
From first inquiry to final payment, every team works on the same order
Here is how an order moves through KnowBuild, using a steel mill’s maintenance order as the example.
Inquiry Manager
Inquiry
A purchase manager emails a list of parts. It goes to the right salesperson.
Lead Manager
Lead
The need is real. The plant and its people (who specifies, who pays) are saved.
View Offers
Offer
Parts are quoted at today’s price, with previous rates checked and a follow-up date.
Opportunities
Opportunity
The plant is serious. The deal now counts in your sales forecast and your purchase plan.
Confirmed Orders
Order Confirmed
The PO comes in and a Delivery Order is made. The warehouse sends what is in stock and tracks the rest.
Order Closed
Order Closed
Delivered and fully paid. Until then, the amount due stays against the salesperson.
From enquiry to payment
Know exactly where every order stands.
- Salesknows which version the customer approved.
- Storesknows which item and grade to pick.
- Purchaseknows what to buy, for real orders.
- Managementknows what has been collected.
Without a connected system
- Part numbers known only by a few people
- Quotes built from old price sheets
- Back-orders tracked in notebooks
- Kits packed from loose stock, one part short
- Overdue invoices noticed only when cash is tight
With KnowBuild
- Every part searchable by anyone on the team
- Every quote at today’s price, with version numbers
- Back-orders tracked against every PO
- Kits saved once, supplied complete
- Receivables visible, with reminders that go out on time
Real screens. Real data.
What your team sees in KnowBuild
Illustrative data
Price, discount and stock in one line
Your team sees today's price, the discount they can give and how much is in stock or on the way, before they quote.
Illustrative data
Buy before you run out
See which parts are below their minimum stock, which your confirmed orders will run short of, and what upcoming deals will need.
Two ways to start
Start where it hurts most, and expand once it works
Run the whole business on one system
For makers who hold material, deliver to sites and give credit to institutions.
- Inquiries, offers and follow-ups in one place
- Products with their parts list, and how many you can make today
- Alerts telling purchase what to buy, and when
- Delivery orders, barcode checks before despatch, e-invoice and e-way bill
- Payments due, reminders and credit limits
Sales OS: the Revenue Operating System
For firms whose biggest need is quoting, follow-ups and collections, and who want to keep Tally for now.
- Every inquiry captured and given to the right salesperson
- Quotes within discount limits, with follow-up reminders
- Orders, dispatch instructions and payment tracking
- Works alongside Tally, and moves up to QERP.CRM later
Real outcomes for growing distributors
Better control from quotation to payment
KnowBuild helps growing industrial distributors streamline operations and reduce owner dependency.
Faster quotations
Win more factory and project deals
True stock, always
One view across all locations
Cleaner dispatches
Right item, right grade, first time
Smarter buying
Full quantities, better prices
Stronger collections
Improve cash flow
Less owner dependency
A more scalable business
Frequently asked questions
We stock thousands of parts across many brands. Can KnowBuild handle that?+
Yes. Every part is saved once with its code, brand, price, discount limit and stock. Your team searches by part number, name or code and sees everything in one line.
Each customer has its own agreed price. How do we keep track?+
Before quoting, your team sees the previous order rates for the same customer and for customers in the same segment, so the price stays consistent.
Do we have to stop using Tally?+
No. Keep Tally for your final accounts. You can start with Sales OS next to Tally to fix inquiries, quotes, follow-ups and payments, and move stock, purchase and dispatch onto KnowBuild when you are ready.
Can we deliver a PO in parts?+
Yes. Send what is ready. Every part delivery is recorded against the order, and the balance is shown until the last item is delivered.
We sell a lot through GeM and tenders. Is that covered?+
Open tenders have their own list on the Sales Dashboard, and tender quotes are followed up like any other quote. A full Tendering module will be available as an optional add-on by December 2026.
How do we start?+
With a 5-user pilot on the one area that hurts most, usually quote-to-order or order-to-delivery. You grow from there once it works.
