ERP + CRM for Bearing and Power Transmission Distributors
Every quote to every factory and maintenance team is tracked from the first inquiry to the last payment. Find any part number across brands in seconds, ship the exact suffix and every part of a shutdown kit, checked by scan, and chase every overdue payment on time.
Part Number Search
Any code, any brand, in seconds
Versioned Quotes
Today’s price, every time
Scan Dispatch
Right suffix, first time
Built for bearing distributors who supply factories. If you stock thousands of part numbers across several brands, supply factories against purchase orders, and carry a credit book, QERP.CRM, KnowBuild's Business Operating System, will become the basis for you to manage and grow your business.
View Offers · Photo-based offerYour Company Pvt Ltd
Bearings · Power Transmission · Spares
OFFER
OF/2026/0815 · 04 Oct 2026 · V2
To: Maintenance Head, Shiva Paper Mills Ltd, SaharanpurSpares for the October shutdown
Prices as per current price lists of 04 Oct 2026 · Delivery: ex-stock, balance in 10 days · Payment: 45 days · Offer validity: 7 days
Rupees Four Lakh Ninety-One Thousand Four Hundred Seventy-Nine Only
Photo-based offer format · product images are representative · illustrative data
What KnowBuild does for your business
You keep factories running. KnowBuild runs the business behind it.
Every order means part numbers to find, stock to check, back-orders to track and payments to collect. Here is how KnowBuild handles each one.
PQVSearch: 22220
3 brands• Found in 2 seconds
Find any part number in seconds
Search by part number, name or code and see every brand’s price, discount and stock in one line.
KIT AT DISPATCHDO/2026/0744 · Dryer Section Kit
Scanned• Every part matches the order
The exact part, every time
Each kit carries the exact parts and suffixes that were ordered. The warehouse scans every item, and KnowBuild rejects anything that doesn’t match. What isn’t in stock is tracked as a back-order.
PAYMENTSAccount Receivables
Overdue• Reminder sent to manager
Collect before you supply more
See every factory’s dues and credit limit before you confirm the next order.
Real challenges. We understand.
Common challenges for bearing distributors
Thousands of part numbers, factory-specific prices and look-alike suffixes make it easy for sales, stores and accounts to fall out of sync.
Part number chaos
A factory sends 40 part numbers. Finding price and stock takes half a day.
Each factory pays a different price
Regular factories have their own agreed rates, and no one remembers which.
Half the PO has gone
No one remembers what is still owed, and the factory calls on the day the line stops.
A C3 went instead of a C4
The shutdown kit was one seal short, and the line stays down while you send the right one.
Where bearing businesses can make more money
Eight ways KnowBuild grows your revenue and protects your margin
Each one comes from bearing and power transmission distributors. Under each is what KnowBuild does about it, and the screen where it happens.
You can be a bigger company. You only need to systemise.
Knowbuild gives you an enterprise-grade system at SME prices.
Sound familiar? Most bearing distributors we meet recognise at least three of these. Book a 30-minute walkthrough
Three kinds of bearing distributors
Who you supply decides where KnowBuild pays back first
Find, quote and ship fast
Thousands of part numbers
You hold stock of several bearing brands for a region. The win is finding parts and quoting in minutes, and buying before the fast sizes run out.
- Search any part number across brands in seconds.
- Previous order rates shown before quoting a regular customer.
- Stock Breach and Purchase Alert for every part.
- Every item scanned against the order before dispatch.
Who this is for
Authorised distributors of bearings, housings and accessories for industrial customers.
One order, one record
From first inquiry to final payment, every team works on the same order
Here is how an order moves through KnowBuild, using a paper mill’s shutdown order as the example.
Inquiry Manager
Inquiry
A maintenance head emails a list of part numbers. It goes to the right salesperson.
Lead Manager
Lead
The need is real. The plant and its people (who specifies, who pays) are saved.
View Offers
Offer
Bearings, housings and belts are quoted at today’s price, with previous rates checked and a follow-up date.
Opportunities
Opportunity
The plant is serious. The deal now counts in your sales forecast and your purchase plan.
Confirmed Orders
Order Confirmed
The PO comes in and a Delivery Order is made. The warehouse sends what is in stock and tracks the rest.
Order Closed
Order Closed
Delivered and fully paid. Until then, the amount due stays against the salesperson.
From enquiry to payment
Know exactly where every order stands.
- Salesknows which version the customer approved.
- Storesknows which part number to pick.
- Purchaseknows which back-order the factory PO fills.
- Managementknows what has been collected.
Without a connected system
- Part numbers known only by a few people
- Quotes built from old price sheets
- Wrong suffix leaves the warehouse
- Back-orders tracked in notebooks
- Overdue invoices noticed only when cash is tight
With KnowBuild
- Every part number searchable by anyone on the team
- Every quote at today’s price, with version numbers
- Warehouse scans every item before dispatch
- Back-orders linked to factory POs, balances always visible
- Receivables visible, with reminders that go out on time
Real screens. Real data.
What your team sees in KnowBuild
Illustrative data
Price, discount and stock in one line
Your team sees today's price, the discount they can give and how much is in stock or on the way, before they quote.
Illustrative data
Buy before you run out
See which parts are below their minimum stock, which your confirmed orders will run short of, and what upcoming deals will need.
Two ways to start
Start where it hurts most, and expand once it works
Run the whole business on one system
For makers who hold material, deliver to sites and give credit to institutions.
- Inquiries, offers and follow-ups in one place
- Products with their parts list, and how many you can make today
- Alerts telling purchase what to buy, and when
- Delivery orders, barcode checks before despatch, e-invoice and e-way bill
- Payments due, reminders and credit limits
Sales OS: the Revenue Operating System
For firms whose biggest need is quoting, follow-ups and collections, and who want to keep Tally for now.
- Every inquiry captured and given to the right salesperson
- Quotes within discount limits, with follow-up reminders
- Orders, dispatch instructions and payment tracking
- Works alongside Tally, and moves up to QERP.CRM later
Real outcomes for growing distributors
Better control from quotation to payment
KnowBuild helps growing bearing distributors streamline operations and reduce owner dependency.
Faster quotations
Win more counter and maintenance deals
True stock, always
Every inward and dispatch recorded
Cleaner dispatches
Right part, right suffix, first time
Back-orders under control
Balances visible until delivered
Stronger collections
Improve cash flow
Less owner dependency
A more scalable business
Frequently asked questions
We stock thousands of part numbers. Can KnowBuild handle that?+
Yes. Every part is saved once with its code, brand, price, discount limit and stock. Your team searches by part number, name or code and sees everything in one line.
Each factory has its own agreed price. How do we keep track?+
Before quoting, your team sees the previous order rates for the same customer and for customers in the same segment, so the price stays consistent.
Our warehouse team can’t tell a C3 from a C4. Will they ship the right part?+
Yes. Every suffix has its own product code, and shutdown sets are saved as kits. At dispatch, the system lists every item to pick and checks each scan against the order, rejecting anything that doesn’t match. Your team doesn’t need bearing knowledge.
Do we have to stop using Tally?+
No. Keep Tally for your final accounts. You can start with Sales OS next to Tally to fix inquiries, quotes, follow-ups and payments, and move stock, purchase and dispatch onto KnowBuild when you are ready.
Can we deliver a PO in parts?+
Yes. Send what is ready. Every part delivery is recorded against the order, and the balance is shown until the last item is delivered.
How do we start?+
With a 5-user pilot on the one area that hurts most, usually quote-to-order or order-to-delivery. You grow from there once it works.
